Lingo Staffing is looking to hire an Office Assistant with Bookkeeping experience for a construction company located in New Haven, CT!
We are seeking an organized, detail-oriented, and experienced Office Assistant to support our construction operations. The ideal candidate has a strong background in office administration, hands-on experience with QuickBooks, and a solid understanding of the construction field. This position is key to maintaining efficient office operations, assisting with accounting tasks, and supporting project management teams.
Hours: 8am-5pmPay: Depending on Experience
The key responsibilities of the Office Assistant are:- Greeting all guests professionally and directing them to a designated area that meets the reason of their visit.- General office duties include but not limited to; answering phones, managing emails, filing, and scheduling.- Handling customer relations; complaints/concerns, providing general information on the company and its services.- Performing data entry tasks; work orders/purchase orders/visitor sign in sheets etc.- Accounts Payable (AP) and Accounts Receivable (AR) entries, billing, and invoicing using QuickBooks Online.- Maintain organized project documentation including contracts, change orders, and compliance paperwork.- Support project managers with administrative tasks, vendor communication, and material orders.- Monitor office supplies and place orders as needed.- Manage time tracking, certifications, and renewal reminders for field crews.- Interface professionally with clients, vendors, and subcontractors.- Ensure all administrative processes comply with internal policies and industry regulations.
The requirements of the Office Assistant are:- Must be bilingual - Spanish- 2-4+ years of office administration experience, preferably in the construction industry.- Proficient in QuickBooks (Desktop and Online versions).- Strong understanding of basic accounting principles.- Excellent written and verbal communication skills.- Highly organized, with strong attention to detail and the ability to manage multiple tasks simultaneously.- Skilled in Microsoft Office Suite (Word, Excel, Outlook).- Familiarity with construction documents, terminology, and project management workflows.- Ability to work independently and as part of a team in a fast-paced environment.- Experience with construction management software.- Knowledge of state and federal construction compliance requirements (OSHA, lien laws, insurance certificates).
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