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Office & Operations Manager
Location: Richmond, VA (On-site) Schedule: Monday–Friday, 8:00 AM–5:00 PM Salary: $55,000–$65,000 annually
Position Overview
Lingo Staffing Direct Hire team is seeking a dependable, highly organized Office & Operations Manager to support the day-to-day operations of a well established organization and provide direct executive support to the company President. This role is ideal for a self-directed professional who can make sound decisions, manage sensitive information, and keep the business running smoothly without requiring constant oversight.
Not a task-only administrative role—this position requires judgment, initiative, and ownership
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Key Responsibilities
Office & Corporate Operations
Serve as the primary point of contact for corporate office operations
Manage all incoming and outgoing mail, including highly sensitive, time-critical correspondence related to accounting, workers’ compensation, insurance, and legal matters
Independently research, evaluate, and manage office vendors and services (e.g., utilities, water provider, office services)
Resolve operational issues efficiently and proactively, escalating only when necessary
Maintain office organization, supplies, and facility-related coordination
Executive Support (Approx. 10 hours/week)
Provide direct administrative and operational support to the President
Anticipate needs, manage priorities, and handle confidential matters with discretion
Assist with scheduling, coordination, and ad hoc executive requests
Administrative & Business Support
Prepare correspondence, reports, and internal documentation
Support internal projects and company initiatives
Coordinate with internal departments and external partners as needed
Events & Company Outreach
Assist with planning and execution of company events, meetings, and outreach initiatives
Coordinate logistics, vendors, materials, and timelines for events
Technology & Tools
Comfortable using and adapting to a variety of business tools and platforms
Proficient with Excel and other Microsoft Office applications
Able to leverage AI tools such as ChatGPT to improve efficiency, drafting, research, and problem-solving
Confident learning new systems and technologies as business needs evolve
Qualifications
Strong decision-making and problem-solving ability
High level of professionalism, discretion, and confidentiality
Excellent written and verbal communication skills
Highly organized with the ability to manage multiple priorities independently
Tech-savvy and comfortable working in a fast-paced business environment
Experience Profile
Open to a range of experience levels:
Motivated early-career professional with strong judgment and technical aptitude or
Experienced operations or administrative professional seeking a stable, trusted role
Prior experience in office management, operations, executive support, or similar roles preferred
Ideal Candidate Traits
Proactive and decisive
Comfortable taking ownership and making informed decisions
Trustworthy and detail-oriented
Focused on outcomes rather than tasks
Able to simplify decisions for leadership rather than create additional layers
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