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Seminar Coordinator

Roanoke, VA 24012

Posted: 07/17/2025 Employment Type: Permanent Industry: Administrative Job Number: 49161036-1 Pay Rate: $65000-80000 / year Office: Staff - Perm Placement

Job Description

Position: Senior Seminar Coordinator
Pay: $65,000–$75,000 base salary + commission
Location: OnsiteType: Direct Hire

Benefits Package:
  • 401(k) match after 6 months of employment
  • 3 weeks of vacation starting upon hire
  • 10 paid holidays annually
  • 1 floating holiday per year
  • Health benefits fully covered if enrolled in both wellness and no tobacco use programs
  • Wellness program: complete an exercise plan to receive 50% off benefit costs
  • No tobacco use: qualify for an additional 50% off benefit costs
Key ResponsibilitiesEvent Planning & Strategy
  • Identify and plan which seminars, tradeshows, and events to attend
  • Evaluate events based on size, frequency, contracts, and expected turnout
  • Negotiate and manage exclusivity agreements and sponsorships
  • Align event strategy with marketing and sales goals
Event Execution
  • Handle all event logistics: book booth space, order materials, arrange internet/electricity, and rent furniture
  • Manage shipping and material handling with expo vendors
  • Oversee on-site event setup and ensure smooth operations
  • Coordinate and book travel for staff attending events
Brand & Relationship Management
  • Communicate with state associations to ensure agreement compliance
  • Promote the company’s brand and manage paperwork for partnerships
  • Act as the go-to contact for Foot Levelers and its sister brand, Footmax
  • Represent the brand professionally at events
Revenue & Customer Growth
  • Use events to attract new customers and grow revenue
  • Track success of each event and adjust future plans based on performance
  • Work with marketing/sales to make sure events drive business results
Budget & Financial Oversight
  • Create and manage the event department’s annual budget
  • Track expenses, ROI, and cost-saving opportunities
  • Collaborate with the supply chain director to negotiate vendor contracts
  • Own full P&L responsibility for the seminar department
Team Leadership
  • Lead a team to plan and execute successful events
  • Set goals, delegate tasks, and support team development
  • Promote collaboration, creativity, and accountability
RequirementsExperience & Education
  • Bachelor’s degree in business, marketing, or related field
  • event planning or coordination
  • 2+ years of P&L and budget management experience
  • Must be able to travel at least twice per month (some weekend travel may be required)
Skills
  • Strong strategic thinking and planning
  • Excellent communication and relationship-building skills
  • Detail-oriented with great organizational abilities
  • Proven problem-solver and quick decision-maker
  • Comfortable working in a fast-paced environment
  • Skilled in Microsoft Office and event planning software
  • Strong analytical skills to assess event success and ROI
  • Customer-focused with a passion for delivering top-notch experiences
  • Able to collaborate across departments (sales, marketing, leadership)

Meet Your Recruiter

JD Jackson

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About Roanoke, VA

Discover exciting job opportunities in the picturesque surroundings of Roanoke, Virginia! Nestled in the heart of the beautiful Blue Ridge Mountains, Roanoke offers a perfect blend of outdoor adventure, cultural experiences, and career growth. With renowned landmarks like the Roanoke Star, charming art galleries, the Roanoke Symphony Orchestra, and delectable local cuisine like Black Dog Salvage, this region provides a unique and vibrant backdrop for both work and play. Embrace the enchanting charm of Roanoke and unlock your potential in this bustling city. Explore our job listings today and embark on a fulfilling career in this captivating area!