Posted: 04/24/20252025-04-242025-06-19Employment Type:PermanentIndustry:AdministrativeJob Number: 45488232Pay Rate: $41600-54080 / year
Job Description
Position: Administrative Assistant Type: Direct Hire Location: On-Site – Chesapeake, VA Pay Range: $20–$26 per hour (based on experience) Schedule: Monday – Friday, 8:00 AM – 5:00 PM Lingo Staffing is seeking a highly skilled Financial Administrative Assistant to support an established company based in Chesapeake, VA. This is a great opportunity for a detail-oriented professional with a strong background in bookkeeping, payroll, and administrative support, especially within industries such as government contracting, construction, or manufacturing.Benefits:
401(k) Retirement Plan
Health Insurance
Dental Insurance
Vision Insurance
Paid Time Off (PTO)
Qualifications:
Minimum of 3 years of administrative experience, with a focus on bookkeeping and payroll
Experience in government contracting, construction, or manufacturing is highly preferred
Proficiency in QuickBooks Enterprise, Sage, or similar accounting software
Strong Microsoft Office skills, particularly in Word and Excel
Excellent written and verbal communication skills
Strong organizational, multitasking, and problem-solving abilities
Ability to work independently and manage time effectively
High levels of integrity, reliability, and professional conduct
Additional Requirements:
Valid Driver’s License and clean driving record
Consistent access to reliable transportation
Ability to pass a background check for military base access
Key Responsibilities:
Manage subcontract agreements and subcontractor payments.
Manage and track accounts payable, accounts receivable, vendor, and customer profiles.
Manage payroll forms (I-9's/W-4's), taxes, salaries, wages, vacation, sick leave, and wage garnishments.
Review Timesheets, weekly job reports, and leave requests.
Manage and process weekly payroll items- insurance, benefit deductions, travel and expense reimbursements.
Create, track, and close purchase orders and vendor agreements.
Manage and track internal assets and equipment within the company.
General office duties, to include but not limited to (phones, filing, copying, scanning, faxing, etc.
Support the logistics and coordination of materials, labor, and equipment for projects.
Support information and documentation requests on new and existing projects.
Support and track Base Employee Access & Security
Ensure strict security, integrity, and confidentiality of data
Practice sound procedures for record keeping.
Support adherence to workplace policies and procedures.
Ensure that filing systems are maintained and current
Manage office supply acquisitions
Assists in vendor management and outsourcing oversight
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